How do I submit and approve/deny a reimbursement request?
You can easily approve or deny requests from the Reimbursements page. Refer to this help article for step-by-step instructions.
How do I customize and filter the information displayed in the Reimbursements page?
You can easily filter the Reimbursements page by 1) using the Search field, 2) clicking the Status buttons that display above the table, or 3) clicking the Column icon to customize which columns display on the page.
Do reimbursements sync with my accounting integration?
No. Reimbursements do not automatically sync with any accounting integrations. You can export reimbursements as a CSV, XLSX, OFX, or QuickBooks Online file by clicking the Export icon on the Reimbursements page, which you can then upload to your accounting system.
Can an admin submit a reimbursement request on behalf of a member?
No. Members must submit their own reimbursement requests.
How do reimbursement approvals work?
Reimbursement approvals are set up so that a manager, if assigned, approves the reimbursement first, but an admin is always required as the final approver. Admins also have the ability to bypass the manager and approve directly if needed.
Once a reimbursement is approved by an admin, it moves to the Ready to Pay status. At that point, the reimbursement should be paid outside of Spend Center (e.g., by check or another method of your choice). After confirming payment has been made, you can return to Spend Center and mark the reimbursement as paid.
Notes:
Admins can approve their own reimbursements.
Reimbursement approval flows cannot be customized at this time.
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