If your account administrator has enabled reimbursements, you can submit a request from your web browser or the mobile app. When submitting your request, you can select a reimbursement for an out-of-pocket expense or mileage. The dollar amount for a mileage reimbursement is automatically calculated based on settings enabled by your account administrator.

After the request is submitted, an administrator will be notified to review it. If your reimbursement request is approved, the requested funds will be paid to you manually by your organization.

For more information, view our Reimbursements FAQ.

Web Browser

From a web browser, you can create a reimbursement from the Reimbursements page or the Quick Actions menu.

Create Reimbursement From Reimbursements Page

In the Navigation Menu, click the Reimbursements link.
Click the New Reimbursement button.

Create Reimbursement From Quick Actions Menu

You can easily create a reimbursement from anywhere in Spend Center using the Quick Actions menu.

To open the Quick Actions menu, click the Add icon, which displays in the bottom right corner from anywhere in the platform.
To create a reimbursement, click the Create reimbursement link.

Create Reimbursement

To select an out-of-pocket reimbursement, click the Out of pocket button. To select a mileage reimbursement, click the Mileage button.

Out of Pocket Reimbursement

Enter the merchant name, reimbursement amount, and transaction date.
To include a business purpose, enter the purpose in the Business Purpose field.
To attach a receipt, click the Add icon.
You may also need to complete required fields that are required by your company. You can also enter information for optional fields, if desired.
To submit your request, click the Submit Request button.

Mileage Reimbursement

For a mileage reimbursement, enter the trip date and the number of miles traveled. The reimbursement total updates based on the number of miles entered.
To include a business purpose, enter the purpose in the Business Purpose field.
To attach a route file, click the Add icon.
You may also need to complete required fields that are required by your company. You can also enter information for optional fields, if desired.
To submit your request, click the Submit Request button.

Mobile App

In the Navigation Bar, tap the Add icon.
Tap the Add Reimbursement button.
To select an out-of-pocket reimbursement, tap the Out of pocket button. To select a mileage reimbursement, tap the Mileage button.

Out of Pocket Reimbursement

Enter the reimbursement details, including the merchant, amount, and date.
To attach a receipt, tap the Add Receipt link.
You may also need to complete required fields that are required by your company.
You can also enter information for optional fields, if desired.
To request your reimbursement, tap the Request button.

Mileage

Enter the number of miles traveled for your reimbursement in the Miles field. The dollar amount automatically updates based on the number of miles entered.
Enter the transaction date in the Transaction Date field.
You may also need to complete required fields that are required by your company.
You can also enter information for optional fields, if desired.
To request your reimbursement, tap the Request button.