If your account administrator has enabled reimbursements, you can submit a request from your web browser or the mobile app. When submitting your request, you can select a reimbursement for an out-of-pocket expense or mileage. The dollar amount for a mileage reimbursement is automatically calculated based on settings enabled by your account administrator.
After the request is submitted, an administrator will be notified to review it. If your reimbursement request is approved, the requested funds will be paid to you manually by your organization.
For more information, view our Reimbursements FAQ.
Web Browser
Create Reimbursement
In the Navigation Menu, click the Reimbursements link.
Click the New Reimbursement button.
To select an out-of-pocket reimbursement, click the Out of pocket button. To select a mileage reimbursement, click the Mileage - Manual Entry button.
Out of Pocket Reimbursement
Enter the merchant name, reimbursement amount, and transaction date.
To include a business purpose, enter the purpose in the Business Purpose field.
To attach a receipt, click the Add icon.
You may also need to complete required fields that are required by your company. You can also enter information for optional fields, if desired.
To submit your request, click the Request button.
Mileage Reimbursement
Automatically populate route
To use Google Maps to automatically fill in your route, select From Google Maps
In the Route fields, enter the start location and end location for your trip
To add additional stops, select Add stop
To make your route a round trip, select Round trip
This automatically adds your start address as a new end address and changes the previously-entered end address to a stop on your route
After adding the trip location, the Distance and Amount fields fill in automatically
Enter the travel date in the Trip date field
To view a map of your travel, select Expand to view
The map displays a snapshot of your travel.
To hide the map, select Collapse to hide
Make selections for any required fields and optional fields.
To submit your request, select Request
Manually add mileage
Enter the trip date and the number of miles traveled. The reimbursement total updates based on the number of miles entered.
To include a business purpose, enter the purpose in the Business Purpose field.
To attach a route file, click the Add icon.
You may also need to complete required fields that are required by your company. You can also enter information for optional fields, if desired.
To submit your request, click the Request button.
Mobile App
In the Navigation Bar, tap the Add icon.
Tap the Add Reimbursement button.
To select an out-of-pocket reimbursement, tap the Out of pocket button. To select a mileage reimbursement, tap the Mileage - Manual Add button.
Out of Pocket Reimbursement
Enter the reimbursement details, including the merchant, amount, and date.
To attach a receipt, tap the Add Receipt link.
You may also need to complete required fields that are required by your company.
You can also enter information for optional fields, if desired.
To request your reimbursement, tap the Request button.
Mileage
Enter the transaction date in the Transaction Date field.
You may also need to complete required fields that are required by your company.
You can also enter information for optional fields, if desired.
To request your reimbursement, tap the Request button.
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